Privacy Policy

1. Introduction

Welcome to Passi City College - Excellence in Education ("we," "our," "us," or "the College"). We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our educational platform and services.

2. Information We Collect

2.1 Personal Information

We collect personal information that you voluntarily provide when registering or using our services:

• Name, email address, and contact information
• Student or employee ID number
• Academic information (courses, grades, enrollment status)
• Profile photos and biographical information
• Authentication credentials (encrypted passwords)

2.2 Automatically Collected Information

• Device information (IP address, browser type, operating system)
• Usage data (pages visited, time spent, features used)
• Cookies and similar tracking technologies
• Location data (if you grant permission)

2.3 Third-Party Information

We may receive information from third-party authentication providers (Google, Microsoft) when you choose to sign in using those services.

3. How We Use Your Information

We use your information to:

• Provide, operate, and maintain our platform services
• Process registrations, enrollments, and event bookings
• Send important notifications about academic activities and events
• Personalize your experience and improve our services
• Communicate with you about updates, support, and administrative matters
• Analyze usage patterns to enhance platform functionality
• Ensure security and prevent fraud or unauthorized access
• Comply with legal obligations and institutional policies

4. Information Sharing and Disclosure

4.1 Within the Institution

Your information may be shared with authorized faculty, staff, and administrators for legitimate educational purposes.

4.2 Third-Party Service Providers

We may share information with trusted service providers who assist us in:

• Cloud hosting and data storage
• Email and notification services
• Analytics and performance monitoring
• Payment processing (for applicable services)

4.3 Legal Requirements

We may disclose your information when required by law, court order, or to protect the rights, property, or safety of our institution, users, or others.

5. Data Security

We implement industry-standard security measures to protect your information:

• Encryption of data in transit and at rest
• Secure authentication and session management
• Regular security audits and vulnerability assessments
• Access controls and role-based permissions
• Secure backup and disaster recovery procedures

However, no method of transmission over the internet is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

6. Your Privacy Rights

You have the right to:

• Access: Request a copy of your personal information
• Correction: Update or correct inaccurate information
• Deletion: Request deletion of your data (subject to legal requirements)
• Opt-out: Unsubscribe from non-essential communications
• Data Portability: Receive your data in a structured format
• Restriction: Request limitation of processing in certain circumstances

To exercise these rights, please contact our Data Protection Officer at privacy@passicitycollege.edu.ph

7. Cookies and Tracking Technologies

We use cookies and similar technologies to enhance your experience:

• Essential Cookies: Required for platform functionality
• Performance Cookies: Help us understand usage patterns
• Functional Cookies: Remember your preferences
• Analytics Cookies: Provide insights for improvement

You can control cookie preferences through your browser settings.

8. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this policy, comply with legal obligations, resolve disputes, and enforce our agreements. Academic records are retained according to institutional and regulatory requirements, typically for 5-7 years after graduation or departure.

9. Children's Privacy

Our platform is designed for use by students of appropriate age for higher education. We do not knowingly collect information from individuals under 13 years of age. If you believe we have collected information from a child, please contact us immediately.

10. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place to protect your information in accordance with this Privacy Policy and applicable laws.

11. Changes to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will notify you of significant changes via email or platform notification. Your continued use of the platform after changes constitutes acceptance of the updated policy.

12. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us: